Virtual data room

Every deal, every case, every file: its own closed, traceable room.

Share confidential documents with each client in their own room. Every file is encrypted with a key the platform never stores, sign-in is protected with two-factor authentication and the activity log records accesses and operations. No software to install, and your data is hosted in Europe (EEA).

  • No software to install
  • Data hosted in the EEA
  • GDPR, with a data processing agreement
The essentials
  • Encryption with your key, never stored
  • 2FA mandatory for your team
  • Rooms one per client, isolated
  • Log accesses and operations, with IP
  • Blockchain Polygon or Ethereum (Extended plan)
  • EEA data hosted in Europe
What is DataRoomConnect

A space where your team and your clients work without breaking the chain of custody.

For advisors, law firms and teams who handle third parties’ confidential documents and need to be able to prove, later on, who did what and when.

Confidential by design

Every file is encrypted with a key derived from the one typed by whoever uploads it, and the platform does not store it. Two-factor authentication, sessions that expire and rooms isolated from each other.

One room per client

Each room has two areas: what your client uploads to you and what you share with them, which is read-only for them. With folders, search, categories, chat and alerts.

Proof of what happened

Every access and every operation goes into the activity log, with its result and IP address. With the Extended plan you can also certify documents on Polygon or Ethereum.

Features

Everything it includes, plan by plan.

Each card shows which plan includes it: all plans, or the Extended plan only.

  • Rooms per client

    Two areas in every room: what your client uploads and what you share with them, read-only for them.

    All plans
  • Encryption with your key

    The platform never stores the key: it suggests secure passphrases and shows how strong they are. Integrity is checked on download.

    All plans
  • Bulk upload and download

    Drag in files or whole folders. Download one by one or in batches of up to 1,000 files with a single key.

    All plans
  • Clients and employees

    Individual credentials for each person, with their QR code for two-factor authentication.

    All plans
  • Two-factor authentication (2FA)

    With an authenticator app: mandatory for your team and configurable for each client.

    All plans
  • Chat with each client

    The conversation stays in the room, with date and time, and can be exported to CSV.

    All plans
  • Notifications and email alerts

    Email alerts when your client uploads, downloads, moves or deletes files, plus notifications inside the room.

    All plans
  • Team invitations

    Share a room with a colleague in your organisation without sharing passwords, and withdraw access whenever you want.

    All plans
  • Downloadable log

    The activity log of your rooms, with all its fields, in CSV files of up to 200,000 records.

    All plans
  • Activity dashboard

    Indicators, charts, filters by user, category, dates and result, and the details of each action: IP address and browser.

    Extended plan
  • Blockchain certification

    The SHA-256 fingerprint of your documents, recorded on Polygon or Ethereum: up to 2,000 files in a single certificate. Downloads can be certified too, as evidence of delivery.

    Extended plan
  • Transparent billing

    What each certification costs, in euros: network fee plus a service margin, with a monthly statement and a breakdown by client.

    Extended plan

And also: antivirus scanning of uploads, 50 GB for your organisation split equally among your rooms, and export of your documents, log, chat and certifications whenever you want. See it in a demo 

Security

Built so that every access leaves a trace.

Security is not a settings tab: it is switched on in every room from day one, on either plan.

  • Encryption at rest with your key, which is never stored, and encrypted communications
  • Two-factor authentication (TOTP): mandatory for your team, configurable per client
  • Rooms isolated from each other and permissions based on each user’s role
  • Lockouts after failed sign-in and encryption-key attempts
  • Antivirus scanning and file-type checks on uploads
  • Log of accesses and operations, with their result and IP address
Hosting
European Economic Area
Data protection
GDPR · data processing agreement
Availability
99.5% monthly commitment
Your encryption keys
We never store them
The platform

This is what it looks like inside.

Real screenshots of DataRoomConnect with demo data. The interface is in Spanish. Click a screenshot to enlarge it.

Document room

Each client’s room

What your client uploads and what you share with them, in two panels, with folders, search, list or folder view and markers for new files. At the top, on the Extended plan, the certification policy in force.

Client view

Your client, on mobile too

The client view is simpler and adapts to the screen: they sign in with their ID, password and verification code (unless you have turned two-factor off for them), and find what they uploaded and what you sent them.

  • Simplified interface, without admin menus
  • Collapsible panels and large buttons
  • The same encryption and the same log

Interface of the current version of the platform (in Spanish), shown with demo data.

Industries

One product, very different contexts.

Different businesses with the same custody problem and the same need for proof.

Corporate transactions

A room for each counterparty or external advisor: each one sees only theirs. The log and, on the Extended plan, the certification document what was delivered and when.

Due diligence · M&A

Law firms

One client, one room. Your client uploads what you ask for and downloads what you send, with the key and two-factor authentication as a barrier.

Case file custody

Accounting and advisory firms

Each client uploads their invoices, payslips and bank statements to their room; you get an email alert and stop chasing documents.

Many clients · every month

Wealth management

Sensitive wealth documentation, with individual credentials for each person your client authorises.

Family office · private wealth

Audit and compliance

An exportable activity log and, on the Extended plan, certifications that anyone can verify independently.

Exportable evidence

Financial institutions and funds

Investor and portfolio documentation in separate rooms. The contract includes an annex for entities subject to DORA.

Investors · DORA
How it works

From set-up to closing, with a trace at every step.

  1. To start

    Your organisation is set up

    We register your organisation and your team’s users, who always sign in with two-factor authentication.

  2. For each client

    One room per client

    You create your client and their employees; the platform generates their credentials and the two-factor QR code.

  3. Every day

    Secure exchange

    You both upload and download with the encryption key; chat and email alerts replace the back-and-forth of messages.

  4. Always

    Log and certification

    Every access and every operation goes into the log. With the Extended plan, you can also certify on blockchain whatever you decide.

  5. At the end

    You take your data with you

    Bulk download of the documents and export of the log, the chat and the certifications, with their verifier.

Specifications

Under the hood, in concrete terms.

50 GB

for your organisation, split equally among your rooms (expandable)

99.5%

monthly availability committed in the contract

1,000

files per batch in bulk download

2,000

files in a single blockchain certificate (Extended plan)

Comparison

What a shared drive never had to solve, because it is not its job.

Email, shared folders and generic suites take care of sending, not of proof: who accessed what, when and from where.

Comparison of DataRoomConnect with email, shared cloud folders and a generic document management system.
Criterion Email Shared cloud folders Generic DMS DataRoomConnect
Separation by client — By link or folder Users and folders An isolated room per client
Encryption with your own key — Not by default It depends Yes, and it is never stored
Two-factor authentication Optional Optional Optional Mandatory for your team
Log of accesses and operations No Partial Basic With result and IP, exportable
Client activity alerts — Partial It depends Automatic, by email
Evidence verifiable by third parties — — Limited Blockchain certification (Extended plan)
Data hosted in the EEA It depends It depends Not always Yes, by contract
Getting your data out Manual Download It depends Documents, log, chat and certifications

Indicative comparison based on typical use of each type of tool; features vary by provider and plan.

Pricing

Two plans, depending on what you need.

One monthly price for your whole organisation. We will prepare a proposal tailored to your case.

Basic

The whole core of the data room

On request

  • Rooms per client with two areas
  • Encryption with your key and antivirus scanning of uploads
  • Folder upload and bulk download
  • Clients and employees with two-factor authentication
  • Chat, notifications and email alerts
  • Team invitations
  • Activity log downloadable as CSV
  • 50 GB for your organisation, expandable
Get started · Basic

Certifications are billed separately, monthly in arrears: the network fee of each operation plus a service margin. Email support on business days (Monday to Friday, excluding Madrid public holidays), 9:00 to 18:00 (Madrid time), on both plans.

FAQ

Everything worth knowing before you start.

It is an online space for sharing confidential documents with control over who has access. Unlike email or a shared folder, each party only enters their own room, and accesses and operations are logged.

Every file is encrypted with a key derived from the one typed by whoever uploads it, and the platform does not store it: downloading the file requires that same key. Encryption and decryption take place on our servers during upload and download, and the key is only used at that moment. File and folder names, categories, messages, notifications and logs are not encrypted with your key: they are protected by the other security measures, such as two-factor authentication, isolated rooms, lockouts after failed attempts and encrypted communications.

Because we do not store it, nobody can recover it, not even us, and the files encrypted with it cannot be opened. That is why you should keep it safe (the platform can suggest a secure passphrase) and always keep your originals.

Each room belongs to one client, who only enters their own, with their credentials and two-factor authentication (unless you turn it off for them). The room has two areas: what the client uploads and what you share with them, which is read-only for them. Their employees can have their own credentials, and you can invite colleagues in your organisation to a room without sharing passwords. If you want one room per deal or per case, create a client for each one.

No software to install: it works in the browser, for you and for your clients, on mobile too. For two-factor authentication you just need an authenticator app on your phone (for example, Google Authenticator). Only bulk download in batches needs desktop Chrome, Edge or Opera (version 86 or later); in other browsers, files are downloaded one by one.

For now, the platform interface is in Spanish, and so is the contract. Tell us in your request which language your team works in.

On servers located in the European Economic Area. We act as data processor under the GDPR, with the data processing agreement included. We use some ISO/IEC 27001 controls as a reference; we are not certified.

Those in the contract: we do not use your content to train artificial intelligence models; we notify you of any security breach affecting personal data within 48 hours of becoming aware of it; and, when the contract ends, you have at least 30 days to download your documents and export the activity log, chat and certifications. There are no switching charges; if you choose to terminate before the end of the current term, the early termination fee set in your contract applies.

It is an Extended plan feature that records the cryptographic fingerprint of your documents on a public network (Polygon or Ethereum), never their content or personal data in plain text. It is technical evidence that a document existed and has not changed since a given date, and anyone can check it with the independent verifier you export. It is not a qualified timestamp: courts freely assess its value as evidence.

Each certification costs the network fee of the operation plus a service margin, billed in euros monthly in arrears. On Polygon the network fee is very low; on Ethereum it is considerably higher and varies with network demand. Your organisation sets the policy: no certification, certify everything or choose for each operation.

50 GB for your whole organisation, on either plan. It is split equally among your rooms, and each room’s share is recalculated automatically when rooms are created or deleted or the contracted storage changes. If you need more, it can be expanded on agreed terms.

Each file can be up to 1,000 MB, provided it fits in the room’s free space, and its name up to 255 characters long (slightly fewer with accents or other special characters). For security, executables and code (.exe, .bat, .js, .php and similar), as well as hidden or configuration files, are not accepted, and uploads are scanned for viruses. Blockchain certification (Extended plan) also has hourly and daily operation limits: if they are reached, the upload or download still goes ahead, but without certification.

We commit in the contract to 99.5% monthly availability. If an incident on our side brings it below that, we provide, at your request, a secure alternative channel so that you can keep exchanging documents with your clients. Support is by email, on business days from 9:00 to 18:00 (Madrid time), with first-response targets based on priority.

Yes, whenever you want and on either plan: you download your documents (in batches too) and export the activity log, the chat with each client and your certifications, with their verifier.

Let’s talk · temporary access

Tell us about your deal. We will open a room for you.

Request a private demo or temporary access. No endless forms, no calls that lead nowhere.

  • We open a pilot room for you to try
  • We show you how to organise rooms, users and keys for your case
  • A clear contract: 99.5% availability, data processing agreement and data exit

Tell us which deal you are working on and we will open a pilot room. We reply within one business day.

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